Assistant Company Secretariat Manager

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End Date Wednesday 15 May 2024 Salary Range £42,120 - £46,800 We support flexible working – click here for more information on flexible working options Flexible Working Options Hybrid Working, Job Share Job Description Summary...

End Date

Wednesday 15 May 2024

Salary Range

£42,120 - £46,800

We support flexible working – click here for more information on flexible working options

Flexible Working Options

Hybrid Working, Job Share

Job Description Summary

We want to welcome another colleague to join our IP&I Company Secretariat team.

Job Description

  • JOB TITLE: Assistant Company Secretariat Manager
  • LOCATION: Edinburgh
  • SALARY: £42,120 - £46,800
  • HOURS: Full Time
  • WORKING PATTERN: Hybrid, 40% (or two days) in an office site.

We want to welcome another colleague to join our IP&I Company Secretariat team.

That person should have a passion for administration, be interested in corporate governance and decision-making, be more organised than most people and be comfortable engaging and challenging.

IP&I Company Secretariat enables decision-making by:

  • planning and delivering meetings of the Insurance legal entity Boards and executive committees.
  • maintaining governance frameworks that delegate authority from our Boards to management
  • maintaining the statutory registers of IP&I’s companies and
  • making notifications to Companies House.

In this team, people thrive who are:

  • Good at prioritisation and detail
  • Welcome feedback and challenge and
  • Enjoy learning new things.

Good writing skills are essential. Given our close working with senior leaders, it is important to be (or learn to be) comfortable engaging, challenging, listening and partnering.

Responsibilities include:

  • Board/Committee delivery – leading the forward planning, meeting logistics, agenda construction, maintaining action logs, collating and publishing board papers.
  • Writing - drafting board papers, minutes and written resolutions.
  • Partnering - Board/Committee meetings need effective partnering from other teams, and we all engage proactively and positively to deliver together.
  • Advising – on boardroom protocols and corporate governance.
  • Data mining and researching from the companies’ corporate records.
  • Notifying – mostly (but not exclusively) Companies House of changes to statutory registers and other things, and
  • Year-end – coordinating multiple demands including director disclosures and annual accounts review.

What we’ll need from you

  • Computer systems – much of our practice is delivered via systems, so learning how to operate them is an early priority. It helps to have skills in using MS Office applications and enthused to learn the new systems like Power BI and Co-Pilot to harness the opportunities they may bring.
  • Previous company secretarial experience will help you get up to speed quickly but is not crucial. We also welcome applications from adjacent roles, such as:
  • anyone who has partnered IP&I Company Secretariat, or
  • who has worked with a senior leader on their contribution to Boards/Committees, or
  • who has supported directors with regulatory accountabilities.
  • Qualifications – a company secretarial, legal or accounting qualification is helpful but not crucial.
  • Data management – must be in compliance with statutory and internal policy requirements (including in respect of confidentiality, archiving, and supporting data mining) to preserve corporate records
  • Mindset – as we lead multiple tasks simultaneously and independently, it helps to enjoy prioritising multiple demands, which needs an independent attitude and organisational skills. We value being able to champion process simplification. A growth mindset is a given.

About working for us

Our focus is to ensure we're inclusive every day, building an organisation that reflects modern society and celebrates diversity in all its forms. We want our colleagues to feel that they belong and can be their best, regardless of background, identity or culture. We’re disability confident,so if you’d like reasonable adjustments to be made to our recruitment processes, just let us know.

We also offer a wide-ranging benefits package, which includes:

  • A generous pension contribution of up to 15%
  • An annual performance-related bonus
  • Share schemes including free shares
  • Benefits you can adapt to your lifestyle, such as discounted shopping
  • 28 days’ holiday, with bank holidays on top
  • A variety of wellbeing initiatives and generous parental leave policies

Do you want to do outstanding work, that’s exciting and makes a difference to millions of people. Join our journey!

We're driven by a clear purpose; helping Britain prosper. Our colleagues are passionate about making a difference to customers, businesses and communities.

We're focused on creating a values-led culture and are committed to building a workforce which reflects the diversity of the customers and communities we serve.

Together we’re building a truly inclusive workplace where everyone is able to make a real difference!

If you're excited by the thought of becoming part of our team, get in touch. We’d love to hear from you.

At Lloyds Banking Group, we're driven by a clear purpose; to help Britain prosper. Across the Group, our colleagues are focused on making a difference to customers, businesses and communities. With us you'll have a key role to play in shaping the financial services of the future, whilst the scale and reach of our Group means you'll have many opportunities to learn, grow and develop.

We keep your data safe. So, we'll only ever ask you to provide confidential or sensitive information once you have formally been invited along to an interview or accepted a verbal offer to join us which is when we run our background checks.  We'll always explain what we need and why, with any request coming from a trusted Lloyds Banking Group person. 

We're focused on creating a values-led culture and are committed to building a workforce which reflects the diversity of the customers and communities we serve. Together we’re building a truly inclusive workplace where all of our colleagues have the opportunity to make a real difference.

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